Changelog

Why Increase apply conversions while capturing the right signal up front. You can now control which fields are required, optional, or alternatives so candidates don’t drop off when they don’t have a specific document handy.

What’s new Required vs Optional (replaces simple on/off)

• Move fields into “Mandatory” or “Optional.” Candidates must complete all Mandatory fields before starting the application.

"Any one of the following" group

• Let candidates proceed by completing any one field from this group (e.g., LinkedIn OR Resume). Great for mobile users or early‑funnel roles.

More standard fields

• Added LinkedIn Profile, GitHub, Date of Birth, Date of Availability, and WhatsApp Number.
• Existing fields remain: First name, Last name, Email, Contact Number, Resume, plus Custom fields.

Usability

• URL/phone validation and date pickers.
• Limit of 7 total pre‑apply fields to keep friction low (counter shown in UI).

Also added to Delayed Invites

• The same Mandatory / Optional / Any‑one controls and new standard fields are available on the Delayed Invites settings screen.
• Use them to collect only the essentials before the invite is sent, then schedule the video‑interview email to go out after your chosen delay.

Where

• Job → Edit Job → Additional settings → “Information collected before application starts.”
• Job → Settings → Delayed invite.

Migration

• Your previous selections are preserved. Fields that were enabled are placed in Mandatory by default; disabled fields stay off. Review once to take advantage of Optional/Any‑one settings.

Tips

• Common pattern: Mandatory = First/Last name, Email; Optional = Contact/WhatsApp; Any‑one = LinkedIn OR Resume.
• Fewer fields = higher completion. Use “Any one of” to reduce drop‑off without losing signal.

Reduce drop‑off at apply. Collect basic details first, then send the video‑interview invite later. This lowers friction for candidates who might abandon when they see video questions upfront.

What’s new

Delay invites by hours: schedule the interview email to send after a configurable delay. Collect first: choose the fields to capture before the invite (email, contact number, resume, first/last name, plus custom fields). Custom confirmation: set the message candidates see immediately after applying. Template control: uses your “Invite or verify applicants” email template (link to edit from the settings panel).

Where Per job: Jobs → Settings → Delayed invite.

How it works

• Turn on “Enable delayed invitations.”
• Select the fields you want to collect pre‑invite.
• Write the confirmation message.
• Set the delay (in hours) and Save.
• Candidates submit basic info first; Hirevire automatically sends the video‑interview invite email after the delay. Timeline events show when the invite was scheduled and sent.

Notes

Applies to new applications after you enable it. Works with email invites.

Impact Teams typically see improved application completion and more candidates reaching the video stage without additional manual work.

In the create / edit job - additional settings - you can now ask for a resume upload before the candidate starts the application.

Here's how it looks on the application page

The resume is available to view and download along with the information collected on the application start page.

You can also decide to show this uploaded resume on the share application link page.

You can now add CC (carbon copy) email addresses to automated emails sent from Hirevire.

This makes it easier to:

• Keep hiring managers, team members, or other stakeholders in the loop.
• Ensure important communications (like shortlisting or rejection emails) are shared with the right people automatically.

Just add one or more CC addresses when setting up your email template in the "Emails" tab in the "Job settings" page.

Introduced a new "Download Report" option for each application. This allows you to quickly generate a comprehensive PDF summary of all candidate responses and details, making it easier to review, share, and organize application data.

This addresses the pain of manual copy pasting from different sections.

Now, easily hide specific questions and their responses when creating public or client-facing shared application links. This gives you granular control over sensitive information (like compensation details), ensuring you only share what's relevant and confidential with your clients.

We’ve upgraded your analytics to give you deeper insights into candidate traffic and behaviour.

• Visitors (Unique Views) and Total Views are now tracked separately.
• Traffic Sources: See where your candidates are coming from (e.g., direct, Google, LinkedIn).
• Device Breakdown: Understand engagement across Desktop, Mobile, and Tablet.

With these new metrics, you can better track application performance and optimise your sourcing strategy.

You can now log in to your Hirevire Portal using your Microsoft account, in addition to Google and email OTP.

This makes accessing your account faster, easier, and more secure — especially for teams already using Microsoft 365.

In addition to the per-application email alerts, you can now choose to receive a Weekly Recap and/or a Monthly Recap.

These recaps give you a quick summary of new applications on your jobs over the selected period, helping you stay informed without checking in daily.

You can enable or disable these at any time by visiting the My account page and selecting the Profile details tab here.

We've significantly enhanced the experience for visually impaired users.

All interactive buttons across application pages, job forms, shared links, careers pages, and the WYSIWYG editor now include proper aria-label attributes.

Screen readers will now correctly announce the purpose of each button (e.g., "Bold," "Insert Image"), making the entire Hirevire platform fully navigable and intuitive for all candidates and users.

We've allowed for more control over your email notifications! Now, easily manage individual application alerts directly from incoming emails via the new "Manage alerts" option.

(Future: Look out for upcoming weekly and monthly digest options for even better overview!)

We've now implemented a new warning prompt that appears if you attempt to navigate away from a page with unsaved application notes. This prevents accidental loss of long notes ensures your progress is always secure.

Added a clear, intuitive permission pop-up for camera and microphone access before audio or video responses begin. This ensures a smoother technical setup for candidates, reducing friction and improving completion rates.

We’ve addressed a persistent issue where video recordings from some Apple devices would appear rotated by 90 or 180 degrees. No recruiter should have to crane their neck to watch a candidate interview. This was caused by inconsistencies in how Safari on Apple devices reports video orientation data.

What We've Fixed: We have deployed a patch that specifically improves how we detect and process videos recorded on Mac devices using the Safari browser. This will resolve the issue for a significant number of affected users and ensure videos from these devices display correctly.

A Note on Remaining Issues: The underlying issue may still persist for videos recorded on some iPads. We are continuing to investigate a more permanent and comprehensive solution to account for the inconsistencies in Apple's ecosystem.

We are committed to resolving this completely. Thank you for your patience as we work through the complexities.

Fixed an issue where the email reminder templates were showing the wrong value for the hours after which reminders would be sent.

The values were only shown incorrectly and reminder emails were always being sent at the correct set duration.

We resolved a bug for some users where typing into any field designated for a URL would incorrectly trigger a NaN (Not a Number) error, preventing users from entering a web address.

We heard you loud and clear: the delays in video processing were unacceptable. We promised a fast, efficient screening process, and our previous video encoding system was failing to deliver on that promise, creating backlogs and forcing you to wait.

Effective immediately, we have migrated our entire video infrastructure to a new, state-of-the-art cloud provider. This eliminates processing queues entirely.

What this means for you:

1. Instant Availability: When a candidate submits their response, it will be ready for your review almost instantly. No more waiting for videos to process.
2. Peak Hour Performance: The system is built to handle high volume, ensuring you get the same rapid performance even during the busiest periods.

This upgrade allows you to review candidates faster, accelerate your hiring cycle, and maintain momentum with top talent.

We resolved a critical bug that affected users sending emails through their own custom Microsoft 365 SMTP configurations. The authentication token required to connect to Microsoft's services was expiring and not being refreshed, causing email deliveries to fail silently.

This issue could interrupt key workflows, such as sending candidate invitations, and negatively impact the hiring process. The fix ensures the authentication token is now proactively refreshed, guaranteeing reliable email delivery for all users with a custom Microsoft 365 email setup.

Now, you can connect your Gmail accounts to send emails directly through Hirevire using Google OAuth.

This offers a secure and efficient alternative to custom SMTP configurations.

To enable this feature, navigate to the Email Settings tab on the My Account page.

You will be prompted to provide the following permissions.

Now, you can connect your Office 365 accounts to send emails directly through Hirevire using Microsoft OAuth.

This offers a secure and efficient alternative to custom SMTP configurations.

To enable this feature, navigate to the Email Settings tab on the My Account page.

You will be prompted to provide the following permissions.

The application and career pages change to the default language the user has selected in the browser.

The links to be shared with the candidates can also have the language set.

You can select the default language from the Job Details page.

Purchase additional quantities to add multiples of 30 days of storage. Only videos recorded after the purchase will be saved for the additional duration.

You can purchase this addon by visiting the “My Account” page and selecting the “Billing” tab here.

We've redesigned the "Add/Edit Job" screen to make creating and managing your job postings on Hirevire even easier and more intuitive. This update brings a cleaner layout, improved navigation, and enhanced features to streamline your hiring process.

What's New?

Tabbed Navigation: The job creation process is now organized into clear, sequential tabs:

Basic Details: This is where you'll enter the fundamental information about your job, including:

• Introduction banner/ video
• Job title
• Internal job title (optional)
• Instructions for candidates
• Company details

Questions: Define the questions candidates will answer. Key features include:

• Generate new standard and media questions using AI
• Change the response type
• Set the maximum duration for media responses

Scoring:

• Add scoring to questions.
• Set scoring conditions for each question
• Change the score based on the answer given by the candidate

Additional Settings:

• Configure additional job settings.
• Ask candidates to verify their email address before applying
• Enable AI transcripts
• Choose the transcription language

We're confident the cleaner, more intuitive layout will reduce confusion and improve usability for your job creations on Hirevire.

When I first founded Hirevire, I was fundamentally opposed to using AI for candidate screening. I still believe that recruitment is an inherently human process that should not be reduced to algorithms. My core conviction is simple: candidates invest hours crafting responses, and they deserve genuine human attention.

We’ve had AI generated transcripts for this exact reason, it would help you read through the video and audio responses generated - while saving you the time to view all the videos in-depth.

Why We're Embracing AI Now I’ve always believed that being a professional is like running on a treadmill, if you’re not moving forward, you’re going backwards. AI technology has recently reached a pivotal point where it can meaningfully augment—not replace—human decision-making in recruitment.

Here’s our approach.

• We wanted to have a flexible enough system for anyone to use the way they wanted - but without having to spend a lot of time building integration workflows with third party tools.
• Provide actionable insights, not make decisions
• Preserve human judgment and empathy

With that very big context - here’s what we’ve released to a everyone

**AI insights in Hirevire. **

You will have the option to add a prompt to explain your ideal candidate profile or evaluation criteria. The application responses are then reviewed by Hirevire’s AI and you get a summary insight on why the AI considers the response to be a match - or not.

AI Reviews works only video and audio responses which have transcripts enabled.

AI Reviews can be manually triggered

Individually

Or in Bulk

Or automatically for every new application from within job settings

Evaluation criteria needs to be provided as a 200 character prompt

The AI review shows you match/non-match insights for each video or audio response with reasoning available on hover

We need your feedback to help improve this.

Added option to link to your custom privacy policy here.

You can specify a link to your privacy policy by going to the "My Account" page and selecting the "Company Details" tab.

Thinking time is our way to allow for our customers to set a time for candidates to prepare for an answer. This resolves a persistent issue where some candidates read the question and then take a long time to formulate an answer and then reply.

Thinking time can be set for all types of questions on hirevire

For answers that need a recording we show a time at the top of the screen which counts down the time available and then starts the recording automatically.

This time starts when the question is first seen. This timer continues even if the page is closed, or the candidate moves to the next question. The recording must start within the allotted thinking time. If the recording cannot start (let's say the candidate has closed the window and then comes back to the question after the thinking time has elapsed) - the question is locked and the candidate is asked to move to the next question.

This answer shows as skipped in the application view.

The recording when stopped, enables a 30 second timer on the "Next" button - so that the next question question is visible without any feedback from the user.

Standard response type questions (Single-line text, links, numbers, dates, multiple choice) can now have thinking time as well. One thinking time shows for all questions - since they're all on one page.

The colour of the timer is a dimmer version of the button colour set in the company branding options in Hirevire.

For text entry or file upload type questions - thinking time is actually answering time - where the answers should be given within the time allotted.

We've mentioned thinking and answering time as different

We've been slowly working on improving thinking time since the last release - details of the existing featureset is here https://hirevire.canny.io/changelog/thinking-time-v05 We'll continue to improve it based on feedback.

Numerous Hirevire customers who used Microsoft 365 recently have had issues logging in, since Microsoft's Safety Scanner would click on the magic links before customers could view the email.

To mitigate this, we henceforth have only OTPs in the login email.

Now, you can preview PDF file responses, such as resumes, directly within the dashboard without downloading and opening the files.

The application and career pages change to the default language the user has selected in the browser. The links to be shared with the candidates can also have the language set.

We are excited to introduce Dark Mode! You can now toggle between Dark and Light Mode by selecting the "Theme" option in the profile dropdown located in the top-right corner.

The application and career pages change to the default language the user has selected in the browser.

The links to be shared with the candidates can also have the language set.

An easier option to copy the values for the following fields have been added.

1. AI reviews

2. Phone numbers

3. AI transcripts

In cases of jobs created by team members, the email template preview on the email settings page was displaying the current user's email address for both "from" and "reply-to" fields, instead of the job creator's email address.

This visual discrepancy has been corrected.

It's important to note that the actual email sending mechanism was always functioning correctly, with emails consistently dispatched from the job creator's email address.

The time a candidate used to record their answer for a video or audio response is now displayed next to the question.

Along with the number of attempts a candidate made for a specific question

This feature is available for application sent out since yesterday Feb 5 2025.

Screen recording type questions never worked on mobile. While this was clarified to users with support messages, we've now improved the question creation flow to indicate this as well.

Mobile users are now given clear instructions to move to a desktop device to finish the application.

For context - the standard response type questions (single-line text, links, numbers, dates, multiple choice) have can be scored as must have or good to have criteria.

The score for each standard response score is now shown within the application

next to each response as well.

The scoring criteria is now shown on hover - as a reminder of what the expected response should be.

Time entries for new applications and updates to stages in the application timeline the timeline are now shown in the timezone that the browser is set to.

This resolves some issues where the number in the reporting graphs did not match the actual number of applications.

• You can edit the site title for job postings, enhancing SEO and tailoring visibility to align with your brand.
• The social media link preview now includes images customized with your branding and logo.
• Go to Job Settings and select the General tab to access these features.

• Horizontal Line: Added for visual separation of content.
• Blockquote: Implemented for highlighting important text.
• Image Upload: Integrated to allow visual content in job introductions.
• Attachment: Added capability to attach files to job introductions.

You can now create lists that can be used to better organise all your job posts.

A list can have jobs with different statuses as well.

A new "Pause" state has been added. Use this option when you've received enough applicants for your job posting and don't want to receive any more.

Once a job is paused, candidates will see a "This is job closed and no longer accepting new applications" message on the job post page. No new applications will be possible to the paused job. Applications in progress can still be completed.

The sign in and sign up flows have now been separated to reduce signups from wrong email address.

1. Candidates now get an easier option to go back to the the previous question. Instead of the back button being at the bottom left of the screen, it's now at the unmissable top right corner as well.

2. In-progress applications now show the "Draft" status of responses as well - this occurs when candidates have recorded an answer but have not hit the Next/Submit buttons.

3. Right clicking on the dashboard job titles - now allows you to open the job details page in another link.

Our audio transcription engine will (in some very small number of cases) get confused by voices with heavy accents. This was because the transcription engine is set to automatically detect the language being spoken.

If this does not work as expected - you can now set the transcription language to one expected in the answers.

This setting is available at the bottom of the edit/add jobs screen.

This works for new applications.

You may get in touch to regenerate older applications which have the transcriptions generated in the wrong language.

Improved the date picker to allow for choosing the year and month faster.

Closing the date picker is now easier as well.

The application and career pages change to the default language the user has selected in the browser.

The links to be shared with the candidates can also have the language set

A job when duplicated for consistent workflow now duplicates all the custom stages and email templates in that job as well.

Reviewers can assess the application on a 5-point scale.

• Strong Yes
• Yes
• Maybe
• No
• Strong No

You can ask for application assessment using showcase links as well. More details here

Candidates don't see these reviews or notes in the shared link they get on email.

You can share a specific application or all applications from a specific stage using Application showcase links, these links can be accessed without login.

Link customization includes option to

• Hide applicant names
• Include notes
• Ask for review (new)
• Add notes (new)

Each collaborator will get a unique link, which will help you identify their contributions. No login is required.

Connect Hirevire to over 2000 apps using our Pabbly Connect integration.

You can try it out by using our Pabbly Connect app here.

Example workflows Invite leads from different sources to complete a Hirevire interview

• Trigger: Choose your lead source (Email, Airtable, Google Sheets, etc.)
• Action: Hirevire – Invite a candidate

Update your CRM after a Hirevire interview is completed

• Trigger: Hirevire – New application or Application stage change
• Action: Sync with your CRM (Trello, Airtable, HubSpot, etc.)

We’d love to hear your thoughts on these workflows or any others you think would be useful.

You can now easily customize the order of jobs on the career page by simply dragging and dropping them.

A new feature lets you automatically include all active jobs, even future ones, with just a click.

To make job searching even more efficient, you can now filter jobs by location and company directly on the career page.

Video downloads for lower resolution videos were failing post our move to EU based video hosting.

We've now resolved those issues and all video downloads are working as expected.

Application pages now support image uploads as a banner image - instead of just intro videos.

Image dimensions are retained and shown as is on the application page.

Have reduced the video view area to accommodate the record button in the screen without the need to scroll.

We've taken some time to rewrite the entire application to make loading dashboard pages faster.

The admin panel to create jobs and view applications works exactly the same as before but faster.

Just like video and file responses - audio responses can now be downloaded.

Each job's settings page now has the option to add "Custom Stage"

You can edit names and change the order of the stages as well.

This order is reflected on the job details page

If you've customized the stages, you'll see a modified bar on the applications page, to move candidates through to each of the stages

And bulk edit works as expected.

This is the first iteration of multiple stages, and we're looking forward to your feedback on improvements. Reach out via the feedback request board or chat widget in the app.

When a job is duplicated, all job related settings are duplicated as well, including the email templates and sender information

Manual downloads of answers were available already. Here's how

We've improved this now by creating a better file name, which includes the application id, the question number and the first and last name of the candidate.

Subtitles are downloaded now along with the videos.

Subtitles are only available for download when the job has AI transcripts enabled before the videos are collected.

When in the application view - the next and previous buttons now cycle through the applications in the same section. So if you opened an application in the shortlisted section, clicking on next will show you the next shortlisted application.

Each question now has the ability to mark a question as required.

This makes the question unskippable without a response.

All applicant information, including the videos, files, and personal data collected can be deleted in bulk from the job details screen

Or individually from the application details screen

Easily move candidates between stages in bulk by selecting all of them and then changing the status or deleting the applications.

An easy way to filter through the applications in a list.

The filter resets when you move to another list - eg. from New to Shortlisted.

You now have the ability to add a video or an image to the page that shows at the end of each successful application - the thank you page.

You can also redirect applicants to another page.

More details here. https://helpdesk.hirevire.com/en/articles/8311916-customize-the-thank-you-page

The switch to not show question on the landing page was earlier available in the job settings screen.

This is now available while creating a new job or editing an earlier job.

This feature was launched in Jan '23

https://hirevire.canny.io/changelog/ability-to-not-show-questions-on-the-landing-page

The application links shared, either through the email automations or manually from the share options now have video transcripts (if they're enabled for at the job level)

Automated emails now have the company name used in the job description as the from name and the reply-to email as the from email.

The profile section has a new setting to disable all email new application email notifications.

The application pages change to the default language the user has selected in the browser.

Additionally adding ?lang= at the end of the application page link

eg. ?lang=de will set the language for the application to German.

Application and invite forms now collect separate first and last names.

This gives you the ability to use the first name as a magic variable in the email automation templates

Earlier the careers page was available only at a special link

Eg. https://join.reblade.dk/careers/c19ef17b-a461-4d36-bbfd-321cb35a028b

If a customer has a custom sub-domain or domain connected, the careers page shows on the custom domain directly as well

Eg. https://join.reblade.dk/

You have an option to enable or disable transcripts while creating a job, or in the edit job page.

Languages are detected automatically in the speech and transcriptions are given out in the same language.

The captions are clickable, taking you to the part of the video directly.

You can now see applications that are not submitted yet.

This bridges the gap between invitation and submission of the application while showing any applications that might not have been submitted.

The template for invite emails can be edited in the job settings page.

In the Emails tab

Sending out an invitation email to a candidate gives them a personal link to fill in the application.

The link in the email can help candidates resume filling out an previously half filled / incomplete application as well.

Importing a CSV with candidate emails lets you invite them in bulk.

To hide the chat widget.

My Account > Company Details > Enable the toggle button for - Remove support chat widget from application pages

A video response question now has an option to set a max time limit.

Candidates can see a timer while recording a video response as well.

All existing video questions have been set to a 2 min limit. This can be changed by editing the existing jobs.

This time limit does not apply to videos that are uploaded as files.

Depending on the length of the video and the internet connection speed, video responses can take a some time to upload.

Applicants are now be able to see their video upload progress in detail.

You now have the ability to remove the chat widget as well.

The applications page now has translations available for

• Hindi
• Spanish
• French
• Danish

You can now use Zapier to connect Hirevire to more than 5000 different apps.

Some use cases are

• Getting a Slack notification in a channel when you get a new application in hirevire
• Create a personal invitation link for a candiate when a Google Sheet Row is updated. Add another Zap to send it via email.
• Create a new Trello card when a new candidate application is received.

Check out the integration here https://zapier.com/apps/hirevire/integrations

A new native integration makes it easy to setup screening automation for your jobs in Ashby

Remove the hirevire logo from

• footer of the application pages
• share link pages
• watermark on video responses

Applicants now receive automated emails with company name along with the company email address.

Users can now share custom response links with their team members. The links can now hide or show the notes along with attachments.

How the shared link looks, without a name and with the notes.

We've also added the ability to manually delete share links.

Record impressions of candidate and interview responses.

Read your team's impressions all in one place, including attached files

When recording a video response, we will flip the video preview to show a mirror image.

This provides a more natural recording experience for the respondent.

You can now add team members to your organisation.

We've vastly improved the video response uploads to our cloud provider to solve for a huge number of edge cases we saw from our customer's applicants.

Fixes include large video uploads and issues around certain ISPs.

When you have a careers page and a custom domain set. You now get a link to the careers page on your custom domain

When an applicant completes the Hirevire application process, they get an email.

This can now be changed inside job settings.

The email template can be customized with magic variables as well.

The job details view now has options to set a template to send out an email when an application is shortlisted or rejected.

The options are present on the job settings page for each job.

These emails are disabled by default.

A separate template can be set for each job - with variables for common terms

The email preview appears when you press the shortlist or reject buttons.

You can now list active jobs on a page with an option to upload a video or image, and text. This can either be linked as your careers page or can be embedded in your existing website.

You can enable/disable or customize the careers page from My Account > Careers Page > Customzie

The job settings page now has options to enable or disable showing all the questions on the application landing page.

Job setting page

Applications page

A new setting has been added at the job level to let you customise the description text that shows when you share a link on social media.

You can now integrate your own applications with Hirevire. Each job ha a custom webhook available in job settings.

Added actionable messages if the right Audio/Video permissions are not active

You can collect only audio answers now.

On the create job page

While a candidate is applying

On the application details page

A new setting has been added to disable collection on mobile numbers on the create/edit jobs screens