Review the evidence signals before interviewing. Then use the anchored descriptions—not instinct alone—to choose the score that best matches each answer.
01
Evaluation factor
Execution and reliability
35% weight
Check volume handled: interviews scheduled per week, CV screens completed, job posts published to LinkedIn or Indeed, and which ATS (Greenhouse, Workable, Lever) they worked inside daily.
Evidence to listen for
Describes a workload they owned and how they kept it from slipping
Names the tools and systems they ran day to day
Can talk about volume: tickets, inboxes, orders, uptime
Nothing quietly falls through when they are busy
Five-point scoring guide
1
Poor
Cannot describe their own workload; things slip without them noticing.
2
Needs Improvement
Handles routine volume; drops work under pressure.
3
Satisfactory
Reliable on steady-state work; struggles when volume spikes.
4
Very Good
Consistently reliable at real volume with a system for staying on top.
5
Excellent
Cites weekly scheduling and screening volumes, names the ATS used, and describes keeping pipeline stages current without reminders.
02
Evaluation factor
Improving the process
25% weight
Probe for changes they made to booking flows, interview confirmation templates, rejection email cadence, or candidate trackers that cut time-to-schedule or reduced no-shows.
Evidence to listen for
Has changed a process rather than only following one
Can name what was slow or error-prone and what they did about it
Documents so the improvement survives them
Knows when a process is worth automating and when it is not
Five-point scoring guide
1
Poor
Follows instructions only; no sense that process can change.
2
Needs Improvement
Notices problems but escalates rather than solving.
3
Satisfactory
Makes small improvements; impact is local and undocumented.
4
Very Good
Has redesigned a real process with measurable effect.
5
Excellent
Describes a specific fix, such as a calendar link or templated scorecard reminder, with a measurable drop in delays or no-shows.
03
Evaluation factor
Judgement and autonomy
25% weight
Test how they handle a hiring manager cancelling last minute, a duplicate application, or an interviewer running late, and when they escalate versus decide alone.
Evidence to listen for
Knows what to decide alone and what to escalate
Handles an exception without freezing or improvising recklessly
Protects confidentiality and access appropriately
Asks a clarifying question rather than guessing on something costly
Five-point scoring guide
1
Poor
Either escalates everything or acts recklessly on their own.
2
Needs Improvement
Needs frequent direction; uneasy with exceptions.
3
Satisfactory
Sound judgement on familiar decisions.
4
Very Good
Clear sense of their own authority; handles exceptions well.
5
Excellent
Rebooks and reprioritises independently, protects candidate experience, and escalates only genuine judgement calls such as offer or compliance issues.
04
Evaluation factor
Communication
15% weight
Assess tone in candidate-facing writing: rejection notes, interview logistics emails, and how they relay feedback between recruiters and hiring managers without losing detail.
Evidence to listen for
Writes clearly enough that people act without a follow-up
Manages expectations before a deadline slips, not after
Handles a frustrated colleague or customer calmly
Works across time zones or async where the role needs it
Five-point scoring guide
1
Poor
Unclear written communication; goes quiet when things slip.
2
Needs Improvement
Communication needs chasing; raises problems late.
3
Satisfactory
Clear enough day to day; proactive updates are inconsistent.
4
Very Good
Clear, proactive, and calm under pressure.
5
Excellent
Writes clear, warm candidate emails; relays interviewer feedback accurately and chases managers for scorecards without friction.
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