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How to edit questions in a job post

Updated 4 weeks ago

This article explains how to add, edit, remove, and manage questions in your job posts using Hirevire's question editor.

  1. Go to your Jobs list

  2. Find the job you want to edit and click on it

  3. Click the Edit button to open the Edit job page

  4. Click the Questions step at the top of the form

The Questions step is organized into two sections: Standard Responses (text, email, numbers, dates, multiple choice) and Media Responses (audio, video, screen recording, files, and multi-line text).

Adding new questions

Add a standard response question

  1. Under Standard Responses, click the Add new button

  2. Enter your question text in the Question text field

  3. Select a Response type from the dropdown (single-line text, email, number, date, checkbox, radio, or select)

  4. Toggle the Required checkbox if candidates must answer this question

For checkbox, radio, or select questions, you'll see an Options section. Click Add Option to create each choice. You can add as many options as needed.

Add a media response question

  1. Under Media Responses, click the Add new button

  2. Enter your question text in the Question text field

  3. Select a Response type (video, audio, screen recording, files, or multi-line text)

  4. For recording types, set the Maximum duration using the dropdown

  5. Toggle Required if this question must be answered

You can use the Generate Using AI button to automatically create questions based on your job title. This feature is available for both standard and media questions when sample questions are available.

Editing existing questions

To modify an existing question:

  1. Find the question card you want to edit

  2. Click into the Question text field and make your changes

  3. Change the Response type if needed

  4. Adjust the Maximum duration for recording types

  5. Toggle the Required checkbox on or off

Adding help text, audio, or video to questions

For media response questions, you can add additional information:

  1. Click the icon button with the tooltip Add additional information on the question card

  2. In the Additional information modal, add formatted help text, code blocks, links, or embeds

  3. To include spoken instructions in the help text, click Embed audio in the editor toolbar, then record from your microphone (up to five minutes) or choose Upload an audio file. Preview the clip, then click Embed audio to insert it, or Discard to clear it

  4. Optionally upload a video to provide visual instructions (up to 300MB)

  5. Click Save to apply your changes

For the full additional-information workflow, including audio preview and recording limits, see Add more details to each question.

Reordering questions

  1. Locate the drag handle (⋮⋮) on the left side of each question card

  2. Click and hold the handle

  3. Drag the question to its new position

  4. Release to drop it in place

Reordering questions helps you create a logical flow for candidates. Consider placing knockout or qualifying questions at the beginning to save everyone's time.

Duplicating questions

To create a copy of an existing question:

  1. Click the Duplicate button at the top of the question card

  2. A copy of the question will appear at the bottom of the list

  3. Edit the duplicated question as needed

Removing questions

  1. Find the question you want to delete

  2. Click the Remove button on the question card

  3. The question will be deleted immediately

You must have at least one question in your job post. If you try to save with zero questions, you'll see the error "Please add at least one question continue."

Using the question library

Your team has a shared library of questions you can reuse across jobs. Any question you save to the library is available to every role your team posts, and you can pull questions from it into a new job instead of retyping them.

Add a question to the library

  1. Open the question you want to save in the editor

  2. Click Add to library on the question card

  3. When the question is saved, the button changes to In library and is disabled, so the same question cannot be added twice

Add questions from the library

Library questions are copied into the job, not linked to it, so editing the copy in the job never changes the library entry.

  1. Under Standard Responses or Media Responses, open the add menu and choose Add from library

  2. Search the library with the Search library field

  3. Select one or more questions

  4. Click Add 1 question or Add N questions

To remove a question from the shared library, click Remove from library on its row, then confirm with Remove. Only the person who added the question, or an owner, billing admin, or admin, can remove it.

Randomizing questions for each candidate

You can give each candidate a different subset of questions, configured separately for Standard Responses and Media Responses.

  1. In the section you want to randomize, toggle Randomize questions for each candidate

  2. Use the minus and plus buttons to choose how many unpinned questions each candidate answers

Questions you pin with Always ask this question are asked of every candidate. The random count applies only to the remaining unpinned questions. To return a pinned question to the random pool, click Include in random selection.

Randomized jobs cannot show a fixed question list in advance, because each candidate receives their assigned subset during the application. Enabling randomization turns off Show questions in advance.

Configuring question settings

Answering time

You can set how long candidates have to answer questions:

  • For standard responses: Look for the text "Answering time for all standard responses" and click the edit button

  • For individual questions: Click the thinking/answering time button on the question card

Question retakes

To allow candidates to redo their answers:

  1. Navigate to the Additional settings step

  2. Find the Question Retakes dropdown

  3. Select the number of retakes allowed

Thinking time and retakes cannot be used simultaneously. Once you disable thinking time, you can specify the number of retakes in the Additional Settings section.

Show questions in advance

To let candidates see questions before starting:

  1. Go to the Additional settings step

  2. Toggle the Show questions in advance switch

If you prefer not to show questions in advance, see How to not show candidates the questions on the application landing page.

AI transcripts

To enable automatic transcription of video and audio responses:

  1. Navigate to Additional settings

  2. Toggle the Enable AI transcripts switch

  3. If prompted, select the Transcription language

AI transcripts are included on all paid plans (Essentials, Professional, Agency, and Enterprise) at no extra cost.

For detailed guidance on screen recording questions—including when to use them and best practices—see How to use screen recording questions.

Saving your changes

After editing your questions:

  1. Click Save to save your changes and return to the job page

  2. Or click Save and preview to save and open a preview of your application form

When your changes are saved successfully, you'll see the message "{job title} has been saved successfully."

Common issues and solutions

Validation errors

If you see "Please enter all required fields":

  • Make sure every question has text in the Question text field

  • For multiple choice questions, ensure all options have text (not just "Option 1", "Option 2")

  • Check that the job title is filled in

File upload issues

If video uploads fail:

  • Ensure your video is under 300MB for question-level videos

  • Try uploading the file again if you see "Failed to upload file. Please try again later."

Plan limitations

If you see upgrade prompts:

  • "You have reached the limit of active jobs. Please upgrade to add more." - You've hit your plan's job limit (1 for Essentials, 5 for Professional, 20 for Agency)

  • Related articles

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