Updated last month
Hirevire sends email notifications when candidates complete applications. You can control how and where these notifications are sent to avoid inbox clutter and route messages to the right team members.
If you're getting too many application notifications, here's how to stop them:
Go to My Account > Profile details
Under Email Notifications, find For every new application
Turn it OFF to stop instant alerts for each new application
Want fewer emails, not none? Turn off For every new application and keep Weekly recap or Monthly recap enabled. You'll get one summary email instead of individual alerts for every completed application.
Hirevire has three separate layers of email control. Knowing which one you need helps you stop the right emails:
Personal notification preferences — What lands in your inbox. Controlled in My Account > Profile details. This is where you turn application alerts on or off for yourself.
Per-job CC emails — Add teammates to receive notifications for specific jobs. Configured in each job's Settings > Emails/SMS tab.
Organization-level email routing — Set the From/Reply-to address for all outgoing emails. Found in Settings > Email settings.
Control which notifications you receive in My Account > Profile details:
For every new application — Instant notification for each completed application
Weekly recap — Summary of all applications from the past week
Monthly recap — Summary of all applications from the past month
Notification preferences work at the organization level. When you switch organizations, you can set different notification preferences for each one.
If you manage multiple organizations (subaccounts), disable notifications for high-volume ones to keep your inbox manageable:
Switch to the organization using the dropdown in the header
Go to My Account > Profile details
Turn off For every new application for that organization
Keep it enabled for organizations where you need instant alerts
Each organization remembers its own notification settings. This is useful when one organization gets high application volume but others need your immediate attention.
Each organization has independent email settings:
Organization-level settings — Set global From/Reply-to addresses in Settings > Email settings to route all notifications for that organization to a dedicated inbox
Per-job CC emails — Add CC addresses in Job settings > Emails/SMS tab to copy specific team members on notifications for individual jobs
Each organization has its own SMTP settings, email templates, and team. Configure these separately to keep notifications organized by client, department, or project.
When you forward a candidate email to a job's forwarding address, Hirevire replies in that email thread. A successful reply includes an Edit the invite email link that opens the job's Emails settings tab, where the invite email template lives. These replies are separate from the notification settings on this page. See Use a forwarding address to turn candidate emails into interview invites.
Check which type of email you're receiving:
Application alerts — Make sure For every new application is OFF in My Account > Profile details for the correct organization
Weekly or monthly recap — These are separate toggles. Turn them OFF if you don't want summaries either
CC'd on a job — You may be listed as a CC recipient on specific jobs. Check Job settings > Emails/SMS tab for each job
Notification preferences are organization-specific. Switch to the organization you want to quiet, then go to My Account > Profile details and turn off For every new application for that organization only. Your other organizations will keep their own settings.
