Hirevire
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Managing Email Notification Settings

Hirevire sends email notifications when candidates complete applications. You can control how and where these notifications are sent to avoid inbox clutter and route messages to the right team members.

Personal Notification Preferences

Control which notifications you receive in My Account > Profile details:

  • For every new application — Instant notification for each completed application

  • Weekly recap — Summary of all applications from the past week

  • Monthly recap — Summary of all applications from the past month

Notification preferences work at the organization level. When you switch organizations, you can set different notification preferences for each one.

Declutter Your Inbox by Organization

If you manage multiple organizations (subaccounts), disable notifications for specific ones to avoid inbox clutter:

  1. Switch to the organization using the dropdown in the header

  2. Go to My Account > Profile details

  3. Turn off For every new application for that organization

  4. Keep it enabled for other organizations where you need instant alerts

This is useful when one organization gets high application volume but others need your immediate attention. Each organization remembers its own settings.

Route Notifications by Organization

Each organization has independent email settings:

  • Organization-level settings — Set global From/Reply-to addresses in Settings > Email settings to route all notifications for that organization to a dedicated inbox

  • Per-job CC emails — Add CC addresses in Job settings > Emails/SMS tab to copy specific team members on notifications for individual jobs

Each organization has its own SMTP settings, email templates, and team. Configure these separately to keep notifications organized by client, department, or project.

Benefits of Organized Notifications

  • Avoid inbox clutter — Disable notifications for high-volume organizations while keeping them on for others

  • Dedicated inboxes — Route organization notifications to dedicated email addresses instead of your primary inbox

  • Team collaboration — Use CC emails so the right people get notified for specific jobs

  • Client separation — Keep client or project communications isolated by using separate organizations with their own email settings

  • Audit trail — Review all sent emails in Logs > Email (filter by job or organization) to troubleshoot delivery issues

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